Oregon Mensa Procedures Explained (11/5/21)
How to: Procedure for getting this done: Who is responsible:
| NEWSLETTER (OMEN) | Receive the OMEN electronically | A link will automatically be mailed to your inbox every monthly | Omen Editor |
| Receive the printed OMEN for stop receiving printed OMEN | Go to AmericanMensa.org, to My Account and to your Profile. Click on Communication Preferences under Links to make changes. | Omen Editor | |
| Submit to the OMEN | Send article or sample of suggested column to Omen Editor. Include photo. Editor will review and determine if appropriate and edit. Deadline is 10th of month. | Omen Editor | |
| OFFICERS AND OFFICIAL BUSINESS | Attend an ExComm meeting | Find out dates and location and get permission. Some sessions are closed if they involve personnel and other confidential matters. | Contact LocSec |
| Get reimbursed | Seek approval before spending the money | LocSec will review request | |
| Send receipts and explanation | Treasurer will write a check | ||
| View minutes from ExComm meetings | For past minutes look in past Omen newsletters. Go to https://www.us.mensa.org/read/group-newsletters/ | Recording Secretary | |
| For minutes not yet published contact the Recording Secretary. Cannot be provided if not yet approved. | Recording Secretary | ||
| Volunteer to help | To run for elected office, refer to bylaws on Oregon Mensa website
https://www.oregonmensa.org to learn of responsibilities. Notify Election Committee Chair who is appointed in the winter or any elected officer. Candidates are announced on Dec. 1. |
Election Committee Chair | |
| For appointed office, contact any elected officer. | LocSec | ||
| Find the Oregon Mensa Code of Conduct? | The Code of Conduct can be found on the Oregon Mensa website https:oregonmensa.org as well as the Oregon Mensa Facebook page https://www.facebook.com/groups/24256632987 |
Membership Secretary | |
| ACTIVITIES | Set up an event in general | Provide date and details of event to Calendar Editor who will publish in Omen and on E-list for announcements. | Calendar Editor |
| Set up a Zoom event | Contact At Large (elected officer) for citation and password and then Calendar Editor. | ||
| Read for scholarships | In January, make your availability known to the Scholarship Chair. | Scholarship Chair runs this program | |
| Start a local special interest group | Contact Membership Secretary or LocSec to discuss. Contact Calendar Editor to publish events. | Membership Secretary, LocSec, Calendar editor | |
| Sign up for Mensa Connect | Go to https://connect.us.mensa.org/home You will be in Mensa Connect for our Region 8. | RVC oversees this program | |
| Participate in Culturequest | Ask LocSec for entrance fee and form a team. Registration closes in early April for games in early May. | LocSec | |
| Determine who can participate in Facebook? | Members, spouses and invited friends. Lapsed members
cannot. |
Publicity | |
| MEMBERSHIP | Apply for a dues subsidy
. |
See Dues Subsidy Policy on the Oregon Mensa website.
Apply before your membership expires. Note that you must be an “active” member per the policy. Pays 75% of dues. If lapsed and not active, may qualify for a year of Omens. |
Dues Subsidy Coordinator |
| Get a Mensa email. | If you are an officer, contact the LocSec for a Gmail address. If you are a ember, contact the webmaster for a Mensa email address. | LocSec or Webmaster | |
| ACCESSING AND MAINTAINING DATA | Change the Oregon Mensa Contacts page in OMEN | Send new name, changes or deletions to Editor. Elected or appointed officers must appear in ExComm minutes. | Omen Editor updates |
| Change the Oregon Mensa Contacts page on American Mensa website. | Notify LocSec to submit a formal request to change national database of officers. | LocSec notifies National of changes | |
| Subscribe to E-list for announcements
(new members) |
Go to https://oregonmensa.org/mailman/listinfo/announcements_lists.oregonmensa.org The E-list will be updated to match the national database every April. | Webmaster | |
| Review past E-list announcements | Go to https://oregonmensa.org/mailman/listinfo/announcements_lists.oregonmensa.org. | Webmaster | |
| Post on the E-list for announcements. | Contact the Calendar Editor. | Calendar Editor |