Oregon Mensa Procedures Explained (11/5/21)
How to: Procedure for getting this done: Who is responsible:
|Receive the OMEN electronically
|A link will automatically be mailed to your inbox every monthly
|Receive the printed OMEN for stop receiving printed OMEN
|Go to AmericanMensa.org, to My Account and to your Profile. Click on Communication Preferences under Links to make changes.
|Submit to the OMEN
|Send article or sample of suggested column to Omen Editor. Include photo. Editor will review and determine if appropriate and edit. Deadline is 10th of month.
|OFFICERS AND OFFICIAL BUSINESS
|Attend an ExComm meeting
|Find out dates and location and get permission. Some sessions are closed if they involve personnel and other confidential matters.
|Seek approval before spending the money
|LocSec will review request
|Send receipts and explanation
|Treasurer will write a check
|View minutes from ExComm meetings
|For past minutes look in past Omen newsletters. Go to https://www.us.mensa.org/read/group-newsletters/
|For minutes not yet published contact the Recording Secretary. Cannot be provided if not yet approved.
|Volunteer to help
|To run for elected office, refer to bylaws on Oregon Mensa website
https://www.oregonmensa.org to learn of responsibilities. Notify Election Committee Chair who is appointed in the winter or any elected officer. Candidates are announced on Dec. 1.
|Election Committee Chair
|For appointed office, contact any elected officer.
|Find the Oregon Mensa Code of Conduct?
|The Code of Conduct can be found on the Oregon Mensa website https:oregonmensa.org as well as the Oregon Mensa Facebook page https://www.facebook.com/groups/24256632987
|Set up an event in general
|Provide date and details of event to Calendar Editor who will publish in Omen and on E-list for announcements.
|Set up a Zoom event
|Contact At Large (elected officer) for citation and password and then Calendar Editor.
|Read for scholarships
|In January, make your availability known to the Scholarship Chair.
|Scholarship Chair runs this program
|Start a local special interest group
|Contact Membership Secretary or LocSec to discuss. Contact Calendar Editor to publish events.
|Membership Secretary, LocSec, Calendar editor
|Sign up for Mensa Connect
|Go to https://connect.us.mensa.org/home You will be in Mensa Connect for our Region 8.
|RVC oversees this program
|Participate in Culturequest
|Ask LocSec for entrance fee and form a team. Registration closes in early April for games in early May.
|Determine who can participate in Facebook?
|Members, spouses and invited friends. Lapsed members
|Apply for a dues subsidy
|See Dues Subsidy Policy on the Oregon Mensa website.
Apply before your membership expires. Note that you
must be an “active” member per the policy. Pays 75%
of dues. If lapsed and not active, may qualify for a year
|Dues Subsidy Coordinator
|Get a Mensa email.
|If you are an officer, contact the LocSec for a Gmail address. If you are a ember, contact the webmaster for a Mensa email address.
|LocSec or Webmaster
|ACCESSING AND MAINTAINING DATA
|Change the Oregon Mensa Contacts page in OMEN
|Send new name, changes or deletions to Editor. Elected or appointed officers must appear in ExComm minutes.
|Omen Editor updates
|Change the Oregon Mensa Contacts page on American Mensa website.
|Notify LocSec to submit a formal request to change national database of officers.
|LocSec notifies National of changes
|Subscribe to E-list for announcements
|Go to https://oregonmensa.org/mailman/listinfo/announcements_lists.oregonmensa.org The E-list will be updated to match the national database every April.
|Review past E-list announcements
|Go to https://oregonmensa.org/mailman/listinfo/announcements_lists.oregonmensa.org.
|Post on the E-list for announcements.
|Contact the Calendar Editor.